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How to Source Antiques Like a Pro

Written by: Margaret Schwartz

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Published on

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Time to read 4 min

Sourcing antiques is much more than shopping for beautiful objects—it’s a journey into history, craftsmanship, and storytelling. Imagine you stumble across a perfectly aged armchair at a flea market, and as your hand brushes the worn leather, you can almost feel the lives it’s touched over decades. That’s the magic of antiques—they carry hints of the past, waiting for you to give them new life. Over the years, many of my interior design clients have told me the right piece quickly elevates a project, adds authenticity, and sets a space apart. But to do it well, you need knowledge, strategy, and, let’s face it, a little luck. Here’s how to source antiques with the expertise of a seasoned pro.



Antiques vs. Vintage: A Quick Refresher

Before diving in, it’s important to distinguish between antiques and vintage items—a distinction that matters both for authenticity and client expectations.


  • Antiques are over 100 years old and often have a rich historical context. These pieces showcase exceptional craftsmanship and a sense of permanence. While there is some debate over whether an item is an antique simply because it's over 100 years old, that's still the technical definition.

  • Vintage items, typically 20-99 years old, bring character and nostalgia. They’re ideal for creating a playful or modern aesthetic.
Pro Tip: "Use both strategically in your designs. Antiques can anchor a room with timeless elegance, while vintage pieces add a touch of whimsy or personal flair."

The Authenticity Test: Antiques vs. Reproductions

Spotting the real deal in a sea of reproductions is a critical skill for any designer. Here’s your checklist for authenticity:


  • Materials: Genuine antiques are crafted from high-quality materials—hardwood veneers, hand-hewn stone, and the imperfections of handcrafted symmetry. Look for age-appropriate wear, such as patina or fine repairs.

  • Construction: Inspect joinery for asymmetrical dovetail joinery or pegged assembly, which are hallmarks of pre-industrial craftsmanship.

  • Provenance: Always ask about the piece’s history. If available, documentation or a detailed story can help verify its origins.

  • Signs of Age: Look for subtle imperfections, like uneven finishes or natural patina. But beware—if it looks too pristine for its age, it could be a reproduction or have been restored beyond what is acceptable for an antique. When it comes to painted furniture, let your eyes guide you. If the paint seems to have too much of a pattern in the patina, it's likely new paint.
Quick Tip: "Don’t let a few scratches or discolorations scare you away—those imperfections are part of the charm."

Build Relationships with Dealers

Developing trust with reputable antique dealers is essential. They’re not only your go-to source for high-quality finds but also your best resource for insider tips on market trends and upcoming pieces. Dealers often have deep knowledge of their inventory and can help guide you to pieces that fit your vision.

Pro Tip: "Attend antique shows, auctions, and showrooms to meet dealers face-to-face. A good relationship can lead to first dibs on incredible finds and even a little room for negotiation."

Patina: Love It or Leave It?

Let’s talk about patina! As many of you know from my Instagram video, I LOVE Patina! The soft sheen on aged wood, oxidized metal urns, or the faded threads of a well-loved textile. To me, patina isn’t just wear; it’s a poetic record of a piece’s life story.


For Clients Who Don’t Love It: FIRE THEM! LOL, I'm just kidding. If the timeworn look isn’t their style, opt for restored antiques that maintain their authenticity while presenting a polished finish. Or call on your dealer friends to educate your clients on the financial and emotional value of antiques. But for patina lovers (like yours truly), celebrate the wear and tear as badges of honor—they’re what makes an antique one-of-a-kind.

Negotiation Tactics

Bargaining over a price might feel a bit scary at first, but it’s actually a common part of the antique world! Most dealers offer competitive prices on our pieces, yet there are many who really enjoy the art of negotiation. If something is more expensive than anticipated, ask why. It’s all perfectly okay—just remember to keep everything professional and respectful, and a little research can go a long way!


Negotiating Tips:

  • Research similar pieces to know their market value.
  • Determine if the piece is a "good, better, or best "example of the style.
  • Bundle items for a potential discount.

Stay Ahead of the Trends

Even in the world of antiques, trends ebb and flow. Staying attuned to what’s hot can help you find pieces your clients will love. Here’s what’s trending:


  • Gustavian Style: This Swedish aesthetic, known for its pale color palette, delicate carvings, and understated elegance, is making a resurgence. Think muted grays and taupey whites with simplified neoclassical details.

  • Bringing Outdoor Antiques Inside: Garden urns, wrought iron benches, and concrete ornaments are finding new life as statement pieces indoors. They add texture, history, and an unexpected twist to interior spaces.

Online Resources to Simplify Your Search

The digital age has revolutionized antique sourcing. Platforms like Modern Antiquarian offer expertly selected collections with detailed descriptions and photographs, making it easier to shop with confidence.


Pro Tip: Use online sources to scout pieces, then follow up with in-person visits to confirm quality and authenticity when possible. Remember, colors vary from screen to screen, so it's best to see an item in person whenever possible.

Sourcing antiques isn’t just about filling a space; it’s about creating a story that speaks to craftsmanship, history, and personal connection. With these tips, you’ll navigate the antique world with confidence and style—all while delighting your clients with extraordinary finds.


Explore Modern Antiquarian’s collection today and uncover the treasures waiting to be part of your next masterpiece. Who knows? Your next favorite find might just be a click away!